Puerto Rico Wedding Coordinator

Full Wedding Planning and Coordination

This package is for the bride that wants guidance from start to finish. It covers all of the details that go into making a wedding truly memorable.

• Professional Consultations with you via telephone/email or in person throughout the planning process

• Assistance in budget determination and breakdown as needed
• Assistance with wedding timeline
• Discussion of theme, color, style and complete wedding design
• Research of wedding professionals in each category that fit your event styleand budget and to provide you with suggestions and guidance in making the final selections like: (If applicable):
  – Venues search and availability
  – Stationery
  – Cake
  – Photographer
  – Videographer
  – Music (DJ or Bands; changed for equipment)
  – Decoration
  – Flowers
  – Rental accessories
  – Caterers
  – Wedding Favors
  – Makeup artist
  – Hairstylist
  – Hotel and accommodations for you and your guests
  – Transportation
  – Steaming and dry cleaning
  – Wedding attire (Bridal  shops)
• Attendance at all vendor appointments
• Establish Vendors contract with wedding planner
• Assistance in obtain necessary legal documents for wedding ceremony (If
  applicable)
• Visit to both ceremony and reception sites prior to wedding
• Development of a detailed wedding timeline and floor plan for contracted
  vendors and bridal party from:
  – The getting ready part (Coordination with the hairstylist and
  – Ceremony (Processional and Recessional)
  – Photo sections
  – Welcome cocktail hour
  – Reception
  – Hosting wedding party
  – Announcement of the wedding party
  – Toast
  – First dance
  – Dinner
  – Recessionals
  – Cake cutting
  – Bouquet throw
  – Garter throw
• Wedding Ceremony Rehearsal up to 2 hours
• Follow up telephone calls to all contracted vendors 1 – 2 weeks before wedding day
• Receive all wedding vendors at venue on the wedding day
• Table set up
• Place cards set up
• Table number set up
• Decoration set up
• On-site coordination and supervision at the ceremony site and during the
  reception set up and take down on the day of your wedding up to 6 hours
• Handle necessary payments
• An additional event manager, on site, the day of the wedding
• Event Insurance

Partial Coordination

For the bride who may have already completed part of the planning of her wedding and needs less help than a Full Planning and Coordination Package, but more than our “Month Of” Service Package. This offering allows the bride a hands-on role in her planning with our professional assistance to guide her.

The partial planning wedding package includes:

• Initial consultation with the bride and groom, complimentary
• Unlimited phone and email availability during business hours (9:00 am – 5:00 pm)
• At least two planning meetings between clients and planner
• Prepare a bride and groom timelines and checklists
• Email reminders first of the month of what needs to be accomplished that month.
• One visit to site of both wedding and reception to go over setup
• Assist with selecting a color scheme, theme and style of the wedding
• Answer etiquette questions
• Provide a list of preferred vendors as needed for the bride to set
  appointments with:
  – Venues search and availability
  – Stationery
  – Cake
  – Photographer
  – Videographer
  – Music (DJ or Bands; changed for equipment)
  – Decoration
  – Flowers
  – Rental accessories
  – Caterers
  – Wedding Favors
  – Makeup artist
  – Hairstylist
  – Hotel and accommodations for you and your guests
  – Transportation
  – Steaming and dry cleaning
  – Wedding attire (bridal  shops)
• Two hour planning meeting one month before the wedding which will include:
  – Ceremony planning, processional, recessional, placement
  – Preparation of rehearsal and wedding day itinerary as a timeline to be provided to client and vendors
  – Final walk-through with client at selected sites month of the wedding (meeting should include florist if possible)
  – Collection and inventory of wedding items to be setup on wedding day, such as candles, photographs, guest books, wedding favors, toasting glasses, serving sets, programs, seating cards, table numbers, etc.

Month-Of Coordination

We handle every detail so that the wedding party and family are relaxed and free to enjoy your biggest moment.

Rehearsal

• Consultations with bride and groom to find out information about their wedding and determine how they wish the wedding to flow
• Preparation of a rehearsal and wedding day itinerary
• Attendance and direction (coordinated with officiate) at the rehearsal (up to two hours)
• Final collection of wedding items at rehearsal to be set up on wedding day, such as candles, photographs, guest books, wedding favors, toasting glasses, serving sets, programs, seating cards, table numbers, etc.

Wedding Day

• Check with vendors to confirm arrangements for the wedding day
• Attend overseeing and directing the ceremony and reception (up to 7 hours)
• Receive deliveries and greet vendor
• Make sure reception and ceremony areas are set up as you have planned
• Assist with handing out wedding flowers pinning on corsages, boutonnieres, etc.
• Provide wedding emergency kit
• Make sure table numbers, place cards, programs, wedding favors are correctly placed
• Get wedding party in place to walk down the aisle. Making sure flowers are held correctly, timing is perfect, wedding dress trains are straight, etc.
• Help photographer get the pictures you want, making sure family members are available and in place for the photographer
• Make sure reception area is set up as planned, candles lit, DJ on schedule, etc.
• Arrange grand entrance
• Handle any problems that come up with caterer
• Make sure things are running on schedule
• Make sure all vendors receive final payments as needed
• Coordinate the collection of gifts received at wedding to be delivered to pre-arranged spot
• Collect guest books, cameras, personal items, etc. to be delivered to pre- arranged spot
• Make sure transportation is running on time
• Provide a stress free day for the bride and groom

Day-Of Coordination

A minimal package to ensure your big day goes off without a hitch.

• Attend/conduct rehearsal
• Instruct and oversee all duties of participants
• Oversee set-up
• Supervise all vendors and professionals (Including photographers, florist, and caterers)
• Ensure everything runs as planned
• Handle necessary payments
• Supervise entire ceremony and reception up to 5 hours

Ask The Expert

This is the package for the bride, that doesn’t know where to start or has made her
own plans, believes she has everything handled, but would like an expert to go over
everything with her. The planner will make suggestions on timelines, theme,
vendors, and etiquette. This is perfect for the bride that wants the guidance of a
wedding planner without purchasing a package. We will meet in the office and go over any questions you may have.

$50/hr (minimum 2 hours)

 
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