Puerto Rico Event Planning

<strong>Full Event Planning and Coordination</strong>

This package is for the person that wants guidance on their event from start to finish. It covers all of the details that go into making a wedding truly memorable.
<ul>
<li>Professional Consultations with you via telephone/email or in person throughout the planning process</li>
</ul>
<ul>
<li>Assistance in budget determination and breakdown as needed</li>
<li>Assistance with wedding timeline</li>
<li>Discussion of theme, color, style and complete design</li>
<li>Research of  professionals in each category that fit your event styleand budget and to provide you with suggestions and guidance in making the final selections like: (If applicable):
– Venues search and availability
– Stationery
– Desserts
– Photographer
– Videographer
– Music (DJ or Bands; changed for equipment)
– Decoration
– Flowers
– Rental accessories
– Caterers
– Favors
– Makeup artist
– Hairstylist
– Hotel and accommodations for you and your guests
– Transportation
– Steaming and dry cleaning
– Custom attire</li>
<li>Attendance at all vendor appointments</li>
<li>Establish Vendors contract with planner</li>
<li>Assistance in obtain necessary legal documents for wedding ceremony (If
applicable)</li>
<li>Visit to event sites prior to wedding</li>
<li>Development of a detailed timeline and floor plan for contracted
vendors from:
– Welcome cocktail hour
– Reception
– Toasts
– Dinner
</li>
<li>Follow up telephone calls to all contracted vendors 1 – 2 weeks before wedding day</li>
<li>Receive all vendors at venue on the event day</li>
<li>Table set up</li>
<li>Place cards set up</li>
<li>Table number set up</li>
<li>Decoration set up</li>
<li>On-site coordination and supervision at the event site, set up and take down on the day of your event up to 6 hours</li>
<li>Handle necessary payments</li>
<li>An additional event manager, on site, the day of the event</li>
<li>Event Insurance</li>
</ul>

For the client who may have already completed part of the planning of her event and needs less help than a Full Planning and Coordination Package, but more than our “Month Of” Service Package. This offering allows the client a hands-on role in her planning with our professional assistance to guide her/him.

The partial event planning package includes:

• Initial consultation with the contact, complimentary
• Unlimited phone and email availability during business hours (9:00 am – 5:00 pm)
• At least two planning meetings between clients and planner
• Prepare an event timeline and checklist
• Email reminders first of the month of what needs to be accomplished that month.
• One visit to site of event to go over setup
• Assist with selecting a color scheme, theme and style of the event
• Answer etiquette questions
• Provide a list of preferred vendors as needed for the client to set
  appointments with:
  – Venues search and availability
  – Stationery
  – Desserts
  – Photographer
  – Videographer
  – Music (DJ or Bands; changed for equipment)
  – Decoration
  – Flowers
  – Rental accessories
  – Caterers
  – Favors
  – Makeup artist
  – Hairstylist
  – Hotel and accommodations
  – Transportation
  – Steaming and dry cleaning
• Two hour planning meeting one month before the event which will include:
  – Preparation of event itinerary as a timeline to be provided to client and vendors
  – Final walk-through with client at selected sites month of the event (meeting should include florist if possible)
  – Collection and inventory of items to be setup on event day, such as candles, photographs, guest books, favors, toasting glasses, serving sets, programs, seating cards, table numbers, etc.

Month-Of Coordination

We handle every detail so that the event and family are relaxed and free to enjoy your biggest moment.

• Consultations with client to find out information about their event and determine how they wish the event to flow
• Preparation of event day itinerary
• Final collection of items to be set up on event day, such as candles, photographs, guest books, favors, toasting glasses, serving sets, programs, seating cards, table numbers, etc.

Event Day

• Check with vendors to confirm arrangements for the event day
• Attend overseeing and directing the event (up to 7 hours)
• Receive deliveries and greet vendors
• Make sure eventareas are set up as you have planned
• Provide event emergency kit
• Make sure table numbers, place cards, programs, favors are correctly placed
• Help photographer get the pictures you want, making sure family members are available and in place for the photographer
• Make sure reception area is set up as planned, candles lit, DJ on schedule, etc.
• Arrange grand entrances
• Handle any problems that come up with caterer
• Make sure things are running on schedule
• Make sure all vendors receive final payments as needed
• Collect guest books, cameras, personal items, etc. to be delivered to pre- arranged spot
• Make sure transportation is running on time
• Provide a stress free day for client

Day-Of Coordination

A minimal package to ensure your big day goes off without a hitch.

• Instruct and oversee all duties of participants
• Oversee set-up
• Supervise all vendors and professionals (Including photographers, florist, and caterers)
• Ensure everything runs as planned
• Handle necessary payments
• Supervise entire event set up to 5 hours